Scope of Policy
Women in Data Science Worldwide is committed to honoring your privacy rights. Depending on the applicable law, you may have the following privacy rights:
- Right of access to your Personal Information.
- Right to rectification of Personal Information help where it is incorrect or incomplete.
- Right of erasure of Personal Information (the “right to be forgotten”) if certain grounds are met.
- Right to restrict or suspend the processing of Personal Information.
- Right to complain to a supervisory authority.
- Right of data portability (if processing is based on consent or on a contract and carried out by automated means).
- Right to withdraw consent at any time and free of charge (if processing is based on consent). We will apply your preferences going forward and this will not affect the lawfulness of the processing before you withdrew your consent.
- Right to object to processing (if processing is based on legitimate interests).
- Right to object to processing of Personal Information for direct marketing purposes.
You may submit a request to exercise any of these rights by contacting us as set out below. Before meeting your request, we may ask you to provide reasonable information to verify your identity. Please note that there may be exceptions and limitations to each of these rights under local laws.
What Information Is Collected?
We may collect Personal Information about you directly from you and from third parties, as well as automatically through your use of our Site(s), and when you participate in our events, programs, and communication mechanisms.
Information We Collect Directly From You
- Email address
- Country of residence
- Company affiliation
- Career level
- Information typically included on a resume
- Payment processing information such as credit card number, postal code, and bank account information
- Mailing address
- Phone number
- Professional Title
- Professional Affiliations
- Special Accommodations
You may also provide us with your racial identity and food allergens. Where required by applicable law, we will request your consent to process such information.
- Communications. If you contact us directly (e.g., via email, phone, etc.), we will collect your name, contact details, the content, date and time of your message and any attachments thereto, and other information you may directly provide to us. Generally, the information you provide when interacting with Women in Data Science Worldwide is optional, but some Personal Information may be required in order for a particular process, transaction, or other interaction to properly execute. Where applicable, we indicate whether and why you must provide us with your Personal Information, as well as the consequences of failing to do so. Women in Data Science Worldwide may be unable to provide you with certain products or services should you elect not to share information that we require to be collected for a particular purpose. If you have questions about what information we will require to be collected for a particular purpose, please contact us at email@example.com.
The accuracy of information provided by you is your responsibility. You agree you will not knowingly provide us inaccurate information. If someone has spoofed your e-mail address or you have another reason you would like to have such information edited or removed, please send an email to firstname.lastname@example.org with your request.
Information We Collect Automatically
We may also automatically collect the page you request through a metrics platform such as Google Analytics. This information is automatically logged through these services and will not be connected to your other Personal Information by Women in Data Science Worldwide for any reason.
Information We Collect About You at Our Events
If you are a speaker at an Women in Data Science Worldwide event, we may record your presentation in audio and/or video format and display it on our Site(s), membership services, online video streaming, and social media sites (including YouTube.com) and use it for related advertising. Where required by applicable law, we will request your consent to use your image in this manner.
Information We Collect From Third Parties
How Is Such Information Used?
We use your Personal Information for the following purposes:
- To operate, provide, maintain, and enhance our Site(s) and services, including our events. This includes understanding and analyzing the usage, trends, and preferences of our users, viewing, and demographic patterns for certain programs, content, services, and advertisements, promotions, and/or functionality on the Site(s) to improve the way the Site(s) work and look, and to create new features and functionality.
- To contact you about your participation, provide local networking and educational opportunities, and share with you information that we feel may be of interest to you, such as invitations to attend Women in Data Science Worldwide events. Where required under applicable law, we will only send you marketing communications with your consent. You may opt-out of such communications by following the opt-out instructions contained in the e-mail.
- To personalize your experience on our Site(s) and services such as presenting tailored content.
- To process your job application.
- To conduct research on our customer demographics, internet usage, and interests and behavior, including on the basis of de-identified information.
- To process your donation.
- To review and enhance our products and service offerings.
- For advertising and promotional purposes.
- To anonymize Personal Information.
- To otherwise further our charitable purpose.
- To comply with applicable law.
If you make charitable donations to Women in Data Science Worldwide or otherwise engage in off-line activities with Women in Data Science Worldwide, your information may be merged in our database with your online Personal Information.
If the processing of your Personal Information is subject to data protection laws in the European Economic Area or the United Kingdom (together “Europe”), we only process your Personal Information based on a valid legal group, including when:
- Consent. We may use your Personal Information when you have given your consent to do so. For example, to send you marketing communications.
- Contractual Necessity. We may use your Personal Information to perform our end of our contracts with you. For example, to provide you with entrance to an event for which you have registered.
- Legal Obligations. We may use your Personal Information when we are legally required to. For example, to comply with tax and accounting obligations, or to comply with a court order.
- Legitimate Interest. We may use your Personal Information when we, or a third party, have a legitimate interest in doing so. For example, we have a legitimate interest in responding to your questions regarding an event for which you have registered. We only rely on our or a third party’s legitimate interests to process Personal Information when these interests are not overridden by your rights and interests.
Any time you voluntarily submit information, you are providing the information on a voluntary basis whereby you accept our use of the information as described at the time requested. You can contact us at any time to adjust your privacy preferences or ask questions about how the information might be used.
Your personal information is only retained by Women in Data Science Worldwide for as long as needed to facilitate the product or service, facilitate communication, or otherwise execute the purpose for which the information was obtained in the first place. This means that although much of the information can be deleted automatically (e.g. when you elect to unsubscribe from a newsletter), some will require manual review before doing so (e.g. you have purchased a ticket for an event and we need some way to verify who you are in order to be admitted to the event). When determining the retention period for Personal Information, we take into account various criteria, such as the type of services requested by or provided to you, the nature and length of our relationship with you, possible re-enrollment with our services, the impact on the services we provide to you if we delete some information from or about you, mandatory retention periods provided by law and the statute of limitations.
When Women in Data Science Worldwide Discloses Information
We disclose your Personal Information to the following recipients:
- Personnel and Volunteers. Tasks related to event organization and other functions of Women in Data Science Worldwide are performed both by employees, agents, and contractors of Women in Data Science Worldwide and by volunteers (“Women in Data Science Worldwide Volunteers”) who are not employees. Women in Data Science Worldwide employees, agents, contractors, and Women in Data Science Worldwide Volunteers will only process your Personal Information as necessary perform the relevant task.
- Vendors and Service Providers. Women in Data Science Worldwide discloses Personal Information to agents, subcontractors, and other third parties, who are engaged by Women in Data Science Worldwide in making the Women in Data Science Worldwide products and services available and otherwise assisting Women in Data Science Worldwide in its charitable purpose, including fundraising.
- Partners. Women in Data Science Worldwide discloses Personal Information to selected affiliates, business partners, advertisers, marketing partners, and other organizations that Women in Data Science Worldwide may affiliate with in furtherance of its charitable purpose. We may enter into agreements with outside companies that possess technology that allows us to customize our advertising and marketing messages. Information about your activities may be shared with these companies so this customization can be accomplished. Our agreement with these companies prohibits them from sharing your information with any third party or using it for any other purpose.
- Attendees. If you register to attend an event or conference hosted by Women in Data Science Worldwide, Women in Data Science Worldwide may disclose attendee contact information to other attendees, vendors, contractors, or sponsors at such conference or event; provided, that Women in Data Science Worldwide will provide attendees with the opportunity to opt-in or opt-out of such disclosure, depending on the requirements under applicable law.
- On the Site(s). Under certain circumstances (for example if you win a contest), we may post your Personal Information on the Site(s). However, we will notify you of this possibility when collecting Personal Information or we will obtain your consent to post this information. We may share your Personal Information with certain other websites that we link to (and that you click upon) in order to achieve the purpose of the connection with the Site(s).
- As Required by Law and Similar Disclosures. Women in Data Science Worldwide may disclose information if required to do so by law or in the good faith belief that such action is necessary to: (1) comply with state or federal laws (such as U.S. Copyright law), or respond to a court order, judicial or other government subpoena or warrant, or otherwise comply with legal process served on Women in Data Science Worldwide or the Site(s); (2) protect and defend the rights or property of Women in Data Science Worldwide or otherwise take precautions against liability; or (3) act in urgent circumstances to protect the rights, property, or personal safety of Women in Data Science Worldwide and users of Women in Data Science Worldwide, its websites or the public; (4) protect Women in Data Science Worldwide from fraudulent, abusive, or unlawful uses;(5) investigate and defend ourselves against third party claims or allegations; (6) assist government enforcement agencies; or (7) protect the security or integrity of the Site(s). If your Personal Information is subject to European data protection laws, the above paragraph applies to the extent permitted under those laws.
- Merger or Sale. In the event that Women in Data Science Worldwide is acquired by or merged with a third-party entity, we reserve the right, in any of these circumstances, to transfer or assign the information that we have collected from users as part of such merger, acquisition, sale, or other change of control. In these circumstances, we may disclose and transfer your Personal Information to advisors, potential transaction partners, or other third parties in connection with the change of control.
Except with your explicit permission, we will not sell, share, or trade Donor Information with any third party, nor send mailings using Donor Information on behalf of other organizations. To the extent any Donor Information is processed through a third party service provider, Donor Information will only be used for purposes necessary to process that activity.
While Women in Data Science Worldwide uses appropriate measures intended to ensure the security of Personal Information, it is possible that information, including Personal Information, you provide us could be intercepted or otherwise accessed by unauthorized parties. In addition, any information sent to us by email may not be secure during transit, due to the nature of email. To the extent permitted by applicable law, Women in Data Science Worldwide does not provide any guarantees that information will not be accessed, disclosed, altered or destroyed by breach of any of our physical, technical, or managerial safeguards. If Women in Data Science Worldwide learns of a security breach we will notify you electronically insofar required by applicable law so that you can take appropriate protective steps and inform you of what we are doing to help remedy the situation.
Non-identifiable Aggregated Data
Non-identifiable data is information that subsequently is used in aggregate form or in a manner that does not readily identify an individual. We may collect non-identifiable data whether or not you are a registered member of Women in Data Science Worldwide. We may use non-identifiable data for purposes of research or analysis. We may conduct research on our customer demographics, internet usage, and interests and behavior based on personal data we gather. Although non-identifiable data may be based in part on personal information, it does not identify you personally.
Women in Data Science Worldwide may share this type of non-identifiable data with a variety of third parties, including its affiliates, advertisers and other current and prospective business partners. Women in Data Science Worldwide may use non-identifiable data collected for website administration, advertising and promotional purposes, for understanding the usage, viewing, and demographic patterns for certain programs, content, services, advertisements, promotions, and/or functionality on the Site(s), and we may share such information with various affiliated and unaffiliated entities for such purposes. We may also enter into agreements with outside companies that possess technology that allows us to customize our advertising and marketing messages. Your non-personally identifiable information and click stream data about your activities may be shared with these companies so this customization can be accomplished. Our agreement with these companies prohibits them from sharing your information with any third-party or using it for any other purpose. Non-identifiable click stream and demographic information may also be shared with our advertisers and business partners.
You may, of course, decline to share your personal information with Women in Data Science Worldwide, in which case Women in Data Science Worldwide will not be able to provide to you some of the features and functionality found on the Site(s). If you would like us to limit communications to you or use or disclosure of your personal information, please make your request by email to email@example.com. We will respond within a reasonable period to notify you either that we will use reasonable efforts to accommodate your request or alternatively, that we are unable to do so and will delete your personal information from our databases. You may request a copy of any information we have about you, update your information, or request any information about to be deleted from our databases at any time by emailing firstname.lastname@example.org.
The accuracy of information provided by you is your responsibility. You agree you will not knowingly provide us inaccurate information. If someone has spoofed your e-mail address or you have another reason you would like to have such information edited or removed, please send an email to email@example.com with your request. Other personal information may be corrected, amended or deleted by requesting changes by email to firstname.lastname@example.org.
Links to Other Sites
Protecting the privacy of young children is especially important. For that reason, the Site(s) are not intended for or directed to persons under the age of 16 and Women in Data Science Worldwide does not knowingly collect or maintain personal information on the Site(s) from persons under 16 years-of-age. Any person who provides their information to Women in Data Science Worldwide through any part of Site(s) represents to Women in Data Science Worldwide that they are 16 years of age or older. If Women in Data Science Worldwide learns that personal information of persons less than 16 years-of-age has been collected on Women in Data Science Worldwide without verifiable parental consent, then Women in Data Science Worldwide will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under the age of 16 has provided personal information to Women in Data Science Worldwide, then you may alert Women in Data Science Worldwide at email@example.com and request that Women in Data Science Worldwide delete that child’s personal information from its systems.
What We Collect and How We Collect It
To ensure that we provide you with the best possible experience, we will store, use, and share personal information about you in accordance with this Policy. Personal information is information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular user, household or device (“Personal Information”). In particular, the Website may collect the following categories of Personal Information from users of the Website:
|A real name, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name.
|Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).
|A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.
|Protected classification characteristics.
|Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).
|Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
|Sensitive Personal Information
|Precise geolocation, Social Security number, driver’s license, state identification card, passport number, account log-in, financial account, debit card, credit card number with security, or access code or password, racial or ethnic origin, religious/philosophical beliefs, or union membership, contents of mail, email, and text messages, genetic data and processing of biometric information, health and sexual orientation.
|Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.
|Internet or other similar network activity.
|Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement.
|Physical location or movements.
|Audio, electronic, visual, thermal, olfactory, or similar information.
|Professional or employment-related information.
|Current or past job history or performance evaluations.
|Non-public education information.
|Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.
|Inferences drawn from other Personal Information.
|Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
We obtain the categories of Personal Information listed above from the following categories of sources:
The information that you provide in each case will vary. In some cases, you may be able to provide Personal Information via email or free text boxes, such as contacting the Company to request further information. When providing your Personal Information, please provide only relevant information and do not provide unnecessary sensitive information, such as Social Security numbers, credit card information or other sensitive personal data, unless required for our services.
Additionally, we may ask you to create a username and password that should only be known to you. When you provide this information to us, you are no longer anonymous.
Moreover, we may receive information about you from other sources and add it to the information you have provided to us.
Recording Use of the Website. We also partner with trusted third-party vendors to analyze performance and traffic of our Website. This may include things like buttons you click, mouse movements and other behavior on the Website, date and time of access, pages visited, web beacons, and cookie or pixel tag information. Please see our Automatic Information Collection section below to learn more about cookies, pixels tags, and analytic technologies.
How We Use Your Information
The information we gather and that you provide is collected to provide you information and the services you request, in addition to various other purposes, including, but not limited to:
- providing the information, products and services you request;
- security, credit or fraud prevention purposes;
- providing you with effective customer service;
- providing you with a personalized experience when you use this Website;
- contacting you with special offers and other information we believe will be of interest to you (in accordance with any privacy preferences you have expressed to us);
- contacting you with information and notices related to your use of this Website;
- inviting you to participate in surveys and providing feedback to us (in accordance with any privacy preferences you have expressed to us);
- better understanding your needs and interests;
- improving the content, functionality and usability of this Website;
- improving our products and services;
- improving our marketing and promotional efforts; and
- any other purpose identified in an applicable privacy notice, click-through agreement or other agreement between you and us.
Duration. The length of time Company intends to retain each category of Personal Information, including sensitive information is for as long as reasonably necessary to carry out Company’s intended business purpose for such information.
How We Disclose Your Information
We do not sell or lease your Personal Information to any third party. We may disclose your Personal Information to a third party for a business purpose. When we disclose your Personal Information, we enter into a contract that describes the purpose and requires the recipient to both keep that Personal Information confidential and not use it for any purpose except for the purposes set forth in the contract.
In the preceding twelve (12) months, we may have disclosed the following categories of Personal Information for one or more business purposes:
- Commercial information;
- Internet or other network activity information;
- Sensory data; and
- Inferences drawn from other Personal Information.
We may disclose your Personal Information for a business purpose to the following categories of third parties:
- Our affiliates; and
- Third party vendors who provide services that enhance our Website, products and services to you (such as vendors for credit card processing, advertising and marketing and customer support).
Except as described in this Policy, we will not share your information with third parties without your notice and consent, unless it is under one of the following circumstances:
Your Choices and Selecting Your Privacy Preferences
We want to provide you with relevant information that you have requested. When possible, we will always provide options as to what information we collect and how you can manage any preferences that pertains to such information.
If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed. Transactional or service-oriented messages, such as delivery confirmation messages, are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services, and are not intended for the purposes of marketing.
We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information. After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email.
Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided.
Cookies and Similar Technologies
Women in Data Science Worldwide and third-party partners may use the following Cookies:
- Functional Cookies. Some Cookies are strictly necessary to make our Site(s) available to you. For example, to provide login functionality or to allow you to fill out forms. They may also be used to recognize you when you return to our Site(s). For example, to remember your information so that you will not have to re-enter it during your visit or the next time you visit the Site.
- Analytics Cookies. These are used to monitor the effectiveness of third-party marketing campaigns, monitor aggregate site usage metrics such as total number of visitors and pages viewed, and track your entries, submissions, and status in any promotions or other activities. We use Google Analytics to collect and process certain analytics data on our behalf. Google Analytics helps us understand how you engage with our Site(s). You can learn about Google’s practices by going to https://www.google.com/policies/privacy/partners/, and opt out of them by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout.
The data collected by the Cookies is associated with your computer IP address for the duration of the Cookie. Women in Data Science Worldwide may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to our Site(s). Please review your web browser “Help” file to learn the proper way to modify your Cookie settings. Without Cookies you may not have access to certain services on the Site(s).
Contacting Women in Data Science Worldwide